A well-planned agenda is vital for productive discussions as well as informed decisions and effective governance within your company. Many companies get caught in traps that can hinder meeting productivity and effectiveness. Here are some of the most frequent mistakes to avoid
Not enough time
A plethora of topics can lead to lengthy discussions and the inability to address each issue. This leads to poor productivity. To avoid this, pick only those topics which are most important and relevant to the objective of the meeting. Prioritize topics based on their importance, urgency, and logical sequence. Include a section on “new business” and other unscheduled discussions. This will allow the board members to address any additional concerns or issues for consideration.
The failure to incorporate diverse perspectives
Inevitably, certain board members will bring unique perspectives and perspectives to the table that are valuable to the organization. Neglecting these contributions is a major mistake that can lead to unproductive decisions and opportunities. Instead, creating an environment that encourages and draws on diverse perspectives will result in the best outcomes for your business.
Not Taking Action on Board Meeting Resolutions
Insufficient follow-up reduces accountability and reduces trust among board members. Establish responsibilities and deadlines for each action item, and then regularly review progress to make improvements. Also make it a priority to solicit feedback after each board meeting about the clarity of agenda items, the adequacy of time allocations and the general flow of the meeting. This will help you continually increase the effectiveness of meetings and their impact.